Feature Deep-Dive
Financial Management
Automate your institution's financial backbone. A robust suite to streamline fee collections, manage expenses, and gain complete control over your finances.
Comprehensive Fee Billing & Invoicing
Take full control of your revenue cycle with our highly flexible fee management system. Create an unlimited number of fee structures for different grades, programs, or student categories. The system can handle every scenario: one-time admission fees, recurring tuition, transport fees, hostel fees, and miscellaneous charges.
Automate the entire invoicing process. Invoices are generated automatically based on the assigned fee structure and sent to parents via their portals. You can apply specific discounts, manage sibling concessions, and send automated, customizable reminders for upcoming and overdue payments, dramatically improving your collection rate and reducing administrative overhead.
Multi-Channel Online Payment Gateway
Make it easy for parents to pay fees anytime, anywhere. EkaTantra integrates seamlessly with a wide range of popular payment gateways, allowing you to accept payments through every major channel: credit cards, debit cards, net banking, UPI, and digital wallets.
Payments made online are reconciled automatically and in real-time. The parent receives an instant receipt, the student's fee record is updated, and the transaction is reflected in the daily collection report. This provides parents with a convenient and secure experience while giving your finance department a real-time view of cash flow.
Expense & Ledger Management
Manage the other side of your balance sheet with equal precision. Our expense management module allows you to track all institutional spending. Categorize expenses, manage vendor information, and record payments made.
The system maintains detailed ledgers for all financial activities, providing a clear and auditable trail of your income and expenses. Generate reports to analyze spending patterns and maintain tight budgetary control. For advanced accounting, you can easily export financial data for use in external systems like Tally.
Fee Concession & Scholarship Management
Efficiently manage all forms of financial aid. Our system allows you to define various types of concessions and scholarships, whether they are percentage-based or a fixed amount. Apply these concessions to individual students or to entire groups.
The platform supports a clear approval workflow. A request for concession can be initiated and then routed to the appropriate authority for approval before it is applied to a student's fees. This ensures that all financial aid is properly authorized and tracked. Detailed reports provide a clear overview of the total financial aid distributed, essential for both internal auditing and regulatory compliance.
Achieve Financial Health and Stability
Take the complexity and manual effort out of financial management. EkaTantra gives you the automated, secure, and transparent tools needed for a financially sound institution.