Feature Deep-Dive
Administrative Core
The central nervous system of your institution. Automate, streamline, and control every aspect of your operations with a powerful and integrated suite of administrative tools.
Student Information System (SIS): The Single Source of Truth
At the heart of EkaTantra lies the most comprehensive and secure Student Information System available. The SIS serves as the central database for your entire institution, creating a single, permanent digital record for every student from their first inquiry to the day they become an alumnus.
Manage everything: detailed demographic data, family and guardian information, medical history, emergency contacts, disciplinary records, and a complete history of academic performance. With role-based access, sensitive data is protected, while ensuring that administrators and teachers have the information they need, when they need it. This eliminates data redundancy, ensures consistency, and provides a 360-degree view of every student.
Admission & Enrollment Management: A Seamless Journey
Digitize and automate your entire admissions process. Our module allows you to build beautiful, custom online application forms with ease. Applicants can save their progress, upload required documents securely, and pay application fees online.
Your admissions team can manage the entire pipeline through an intuitive dashboard. Track applicants through custom stages (e.g., 'Applied,' 'Interview Scheduled,' 'Admitted'), schedule entrance tests and interviews with automated communication, and generate merit lists. With a single click, an admitted applicant's data is seamlessly converted into a permanent student record in the SIS, eliminating manual data entry and ensuring a smooth, welcoming onboarding experience.
Staff & HR Management: Empower Your Team
Manage your most valuable asset—your people. The Staff Management module provides a central repository for all employee information, from personal details and qualifications to employment history and professional development records.
Define custom roles and permissions to ensure every staff member has access only to the information they need. Handle the entire employee lifecycle from recruitment and onboarding to exit formalities. The module integrates deeply with our Advanced HR & Payroll add-on for a complete human capital management solution.
Dynamic Timetable Generation: Master Your Schedule
Creating a balanced, clash-free timetable for a large institution is one of the most complex administrative challenges. EkaTantra's timetable engine simplifies this process dramatically. Define subjects, teacher constraints, room availability, and class schedules.
Our AI-assisted algorithm helps you generate optimal timetables, automatically detecting and highlighting clashes. Make manual adjustments with a simple drag-and-drop interface. Once finalized, publish timetables directly to teacher, student, and parent portals. The system even handles substitution management, making it easy to assign a proxy for an absent teacher and automatically notifying all affected stakeholders.
Ready for a More Efficient Institution?
The Administrative Core is the foundation of EkaTantra, designed to bring order, efficiency, and data-driven control to your operations. See how these features can transform your institution.